Tracking wedding RSVPs through mail, texts, and phone calls is chaotic. Couples lose track of headcounts, dietary needs get missed, and there is no single source of truth for the guest list.
By Vaibhav Jain · Last updated March 27, 2026
FormsList gives you a reliable RSVP endpoint that works with any wedding website. Embed a form on your site, collect structured responses, and export everything to a spreadsheet for your caterer and venue.
Custom fields for meal preferences and dietary restrictions
Google Sheets export for caterer headcounts
Email confirmation to guests via auto-responder
Plus-one and guest count tracking
Mobile-friendly form that works on any device
Wedding RSVPs were the original use case for online forms — and yet most couples still rely on either The Knot's clunky paid template or a hand-rolled Wix form that misses the meal-preference data they need for the caterer. A clean RSVP form with meal selection, dietary restrictions, plus-one details, and song requests gives the couple everything they need for the seating chart, the caterer order, and the DJ playlist — all in one Google Sheet they can hand off to the wedding planner.
Your wedding is six weeks out, 140 invited guests, four meal options (beef / chicken / fish / vegetarian) at a seated dinner. Save-the-dates went out with a custom RSVP URL: yourwedding.com/rsvp. The form asks: name, will you attend (yes / no / not sure), meal choice (only if yes), plus-one name + meal, dietary restrictions, song request, and "tell us how you know us" (optional, for the slideshow). FormsList captures each RSVP to a Google Sheet your planner already has access to. As "yes" responses come in, she builds the seating chart in a second tab using the table number column. Three days before the deadline, you have 122 RSVPs and an instant count of each meal option for the caterer.
A practical starting field list for this use case. Mix and match based on what your team actually acts on.
| Field name | Type | Why it matters |
|---|---|---|
| name | text | Primary guest name |
| attending | select | Yes / No / Maybe |
| meal_choice | select | Beef / Chicken / Fish / Vegetarian |
| dietary_restrictions | textarea | Allergies, vegan, kosher, halal |
| plus_one_name | text | For seating chart |
| plus_one_meal | select | Same meal options as primary |
| song_request | text | For the DJ playlist |
| address | textarea | For thank-you cards after the wedding |
FormsList's Google Sheets integration automatically adds every form submission as a new row in your spreadsheet. No manual exports, no copy-pasting, no Zapier middleware. Submissions flow from your form to your spreadsheet in real time. This integration is perfect for teams that use Google Sheets for lead tracking, data analysis, or reporting. Each form field maps to a spreadsheet column, and new submissions are appended as rows. You get a living, always-up-to-date record of every submission. The setup is seamless: authorize FormsList to access your Google Sheets, select or create a spreadsheet, and map your form fields to columns. From that point on, every submission automatically appears in your sheet within seconds.
FormsList's email notification feature ensures you never miss a form submission. Every time someone fills out your form, you receive a detailed email with all the submitted data — delivered to one or more email addresses instantly. Email notifications are the most fundamental way to stay on top of form submissions. They work universally — no app to install, no integration to configure, no third-party account needed. If you have an email address, you can receive form submissions. You can customize which email addresses receive notifications, set a custom subject line and reply-to address, and control which form fields appear in the email. FormsList email notifications also include a direct link to view the submission in your dashboard for additional context and actions.
FormsList's Zapier integration opens the door to thousands of app connections. When someone submits your form, Zapier can automatically create a lead in your CRM, add a row to Airtable, send an SMS, create a Trello card, trigger an email sequence — or any combination of 5,000+ supported apps. The integration works through Zapier's trigger system. FormsList appears as a trigger app in Zapier, and "New Form Submission" is the trigger event. From there, you build your Zap by adding action steps with any Zapier-supported app. No coding required. This is ideal for teams that already use Zapier for workflow automation. Instead of building custom integrations for every tool in your stack, connect FormsList to Zapier once and automate everything from a single visual workflow builder.
Set up your form backend in under a minute. No server required, no complex configuration — just a simple endpoint for your forms.